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Author Message
Bishop John Machar Than School Proposal

PROJECT PROPOSAL

SCHOOL RECONSTRUCTION PROJECT
IN DIOCESE OF DUK
UPPER NILE REGION
SOUTHERN SUDAN

APPLICANT: THE ANGLICAN CHURCH OF THE SUDAN
DIOCESE OF DUK

CONTACT PERSON
RT. REV. JOHN MACHAR THON
BISHOP OF DUK DIOCESE
SOUTHERN SUDAN
EXECUTIVE SUMMARY
Sudan has been a concern to many people over the civil war which has locked the country for the last two decades. Duk diocese is the newly created diocese in Southern Sudan. It has a population of about 9 hundred thousand people. It has 9 Archdeaconries and four districts. This civil war that is between the Khartoum government dominated mainly by the Islam of the Arabic origin and the Southerners who are mainly Christians of the African origin have caused absolute devastation to the existing infrastructure especially in the South. Besides, the war have traumatized and impoverished people rendering them homeless and helpless with scars, which will take long to heal.
Thousands of Dinka people have been killed denied the right to education and even rendered homeless and desperate. No wonder a child is born and becomes an adult without knowing how to read and write. This whole scenario has deteriorated ever since due to the fact that young people and children are hijacked and recruited to be guelliras by the SPLM. All this has happened because this region of the Upper Nile is the home of the Sudan People Liberation Front (SPLM) which if fighting for a government of national unity.
In this regard a group of clergy and laity mainly from the Anglican Church of Sudan and members of the affected Duk society have come together with a common objective of helping their tribesmen restructure their lives by reviving the schools.
It has therefore come up with a proposal for reconstructing a school so as to improve the living standards of the people for a bright future of the community and the country at large. In so doing they will be fulfilling the great commission of our Lord and saviour Jesus Christ who is the author of the Church as clearly inscribed in Matthew 28:18.
This long term project will focus on the Duk community at large. The principal objective of this project is to impart knowledge by contributing towards improving skills related to reading, writing, speech, concentration and memory. It is also aimed at improving moral standards of the people by instilling Christian principals based on the “Love of God.” This project document sets out the proposed activities, approach and budget for the school reconstruction process with special focus on teaching and textbooks. The project activities are aimed to commence in January 2003 and will involve a comprehensive reconstruction of classes, enrollment, hiring of work force and subsequent kick off to the proposed teaching programme. The specific activities will include construction of classes, enrollment of students, placing them in classes according to the levels of education and age, deploying of qualified teaching staff and teaching according to an already set curriculum.
The total budget for this project is 40,000 US dollars, which is equivalent to KShs. 3,200,000 per annum. The project will be implemented through a joint effort of all stakeholders and will be supervised by both the church and the school committees. Progress report together with the audited accounts will be submitted to all stakeholders after every three months. This project will therefore enhance personal confidence to individuals because academic talents will be unearthed. It will also build moral and cultural values to the community because their communication skills will be improved.
PROJECT DESCRIPTION
Project Goals
The goal of this project is to contribute in alleviating literacy levels for the development of the community and the country at large. The project will impart knowledge by contributing positively towards improving skills related to reading, writing, speech, concentration and memory. It will also enable people to logically think, reason and interpret new ideals related to their well-being. Besides, it will develop acceptable speech habits aimed at improving their own and foreign cultures.
Specific Objectives
The specific objectives of this project are to:-
ï‚· Reconstruct classes which were demolished by the Civil War
ï‚· Intensify a campaign aimed at sensitizing the community on the need to be educated.
ï‚· Enroll and start teaching the students based on an early set curriculum.
Project Purpose
The immediate purpose of this project is to revive the education sector in Bor by rebuilding schools and educating people. The program is primarily aimed to benefit the area demographic especially the young generation by raising their standard of living.
Project inputs
The expected inputs to this project are: –
ï‚· Textbooks and exercise books
ï‚· Pens and pencils
ï‚· School uniforms (shoes, trousers, shirts, skirts and blouses)
ï‚· Blackboard and chalks
ï‚· Benches, chairs, tables and cupboards
ï‚· Beds, bed sheets and blankets
ï‚· Mattresses
ï‚· Transport cost
TECHNICAL APPROACH
Implementation Structure
Being a long term project, a comprehensive exercise to rebuild schools and initiate the learning process will be supported. The project will be implemented through the establishment of a definite structure that will extend from community level to the donor.
Community level
There will be the school committee, which will be comprised of 12 members who will oversee the day-to day running of the school. This will be composed of credible, morally upright focused people and will be elected by the church.
Board of Governors
They will be elected from the 12 in the community level and they will be three in number. Other three will be members of clergy and laity. The board of Governors will be responsible for monitoring both the day-to-day running and the financial management of the school. They will also oversee the proper implementation of the curriculum and the discipline of the teaching staff.
Teachers
The teachers will implement the teaching process led by a head teacher appointed by the Board of Governors. The head teacher will pursue the implementation of the curriculum and syllabus. Together with the teaching staff, they will enforce discipline among the students. The head teacher will organize for all procurements that include textbooks, food, uniforms, stationeries, chalk, exercise books etc.
Directors
Directors will comprise of three members of laity and clergy drawn from the Board of Governors. They must be persons of high integrity, learned and transparent. The directors will negotiate with donors for funding and present a budget on the actual. Further they will be expected to produce a quarterly management report on financial management and defend it in all relevant quarters including the donors and the church.
BUDGET
The following is a budget based on the actual costs of materials at Nakuru town of Kenya.
NO. ITEM QUANTITY UNIT COST TOTAL AMOUNT IN US$
CLASSES 25ft. x 15ft. Bricks 4 lorries 3,600 14,400 180
Sand 5 lorries 3,600 18,000 225
Hardcore 6 lorries 3,200 19,200 240
Cement 25 bags 500 125,000 1,562.5
Iron sheet 36 pcs 300 10,800 135
Nails 20Kg 300 6,000 75
Timber 475 ft 30 14,250 178.125
Ridges 6pcs 150 900 11.25
Door(steel) 1pcs 6,000 6,000 75
Windows 4 pcs 3,200 12,800 160
Panes 20pcs 100 2,000 25
Transport Charges (air) 320,000 4,000
TOTAL 549,350 6,866.875

Construction labour is calculated in the following way:-
10 laborers and one mansion will be required to build one room for one month at a daily rate of KShs 200 per laborer and KShs 500 each day for the mansion. The cost of labour will therefore be (200 x 25 x 10) + (500 x 25) = (50,000 + 12,500) = KShs 62,500 equivalent to US$781.25. Initially 3 classes will be required plus one office. Therefore the cost of materials for 4 rooms of 25ft x 15ft dimension plus labour is KShs 1,487,400 which is equivalent to US$ 18,592.5.
Stationeries
NO. ITEM QUANTITY UNIT COST TOTAL AMOUNT IN US$
Stationeries Desks(wooden) 120 1,250 150,000 1,875
Chairs (wooden) 120 400 48,000 600
Exercise books 3,600(48 paged) 12 43,200 540
Pens & Pencils 360 10 3,600 45
Textbooks 360 150 54,000 675
Chalk 144 pcs 120 17,280 216
Total 316,080 3,951

The cost of exercise books is calculated as follows;
At least 3 – 48 paged exercise books per subject per year will be required by each student for the 10 subject they will be offered according to the curriculum. The first enrollment will be done for 40 students per class, a total of 120 students. Each student will be issued with two textbooks of different subjects which will be on rotational basis at an average cost of KShs 150 per book.
SALARIES
Initially 3 teachers and a head teacher will be engaged at a monthly salary of KShs 15,000 per month, a total of KShs 45,000. The head teacher’s salary will be KShs 20,000.
In addition one secretary, one matron/cateress, one watchman and a grounds man will be engaged.
NO. ITEM QUANTITY SALARY AMOUNT IN US$
Headmaster 1 240,000 3,000
Teachers 3 540,000 6,750
Secretary 1 96,000 1,200
Matron 1 96,000 1,200
Watch man 1 72,000 900
Grounds man 1 72,000 900
TOTAL 1,116,000 13,950

Catering
NO. ITEM QUANTITY COST AMOUNT IN US$
Maize 22,500 Kg 225,000 2,812.5
Beans 7,500 Kg 225000 2,812.5
Cabbages 2,500 Kg 15,000 187.5
Fruits 14,000 pcs 43,200 540
Tea 10,000 125
Medicine 30,000 375
TOTAL 548,200 6,852.5

Therefore the total construction and running cost for the proposed institution for one year is expected to be KShs. 3,467,680 which is equivalent to US$ 43,346 (Based on the average exchange rate of 1US$ = KShs 80.
FUNDING
Since the area in question was totally devastated, hardly can the local folk raise any amount of money. Therefore the project is purely dependent on the well wishers and donors.
JUSTIFICATION
The Anglican Church of the Sudan is committed to the integrity of this project and will do everything at its disposal to ensure that the project is well managed and funds from donors and well wishers are properly accounted for. This is a noble project which everybody needs to a part so as to uplift the living standards of a community that is in need. A learned nation is a prosperous nation.
Sincerely in God’s service.

………………………………………..
Rt. Rev. John Machar Thon
Bishop of Duk Diocese